Operations Coordinator

US (CA, WA, NC, MA, GA, DC/Virginia) or Canada

23 May 2022

US (CA, WA, NC, MA, GA, DC/Virginia) or Canada


Full Time


2 years

23 May 2022

Position Title: Operations Coordinator

Location: 100% remote, in any of the following locations: United States (CA, WA, GA, DC, NY), India (Delhi), or Kenya (Nairobi)

Reports to: Ling Liang, Global Operations Director

Hours per week (average): 40 hours (non-exempt)

Our Vision and Mission – WomenLift Health is committed to expanding the power and influence of talented women in global health and catalyzing systemic change to achieve gender equality in leadership. We envision a world where diverse, accomplished leaders collectively transform health outcomes.

Our Work – Established in 2019, we work to advance equality in health leadership through a range of actions at the individual, institutional, and societal levels. This includes a “Leadership Journey,” which focuses on giving mid-career women the tools, along with peer, mentor and coach support, to successfully use their voice, expertise and leadership for impact. It includes pushing conversations and partnerships with health institutions, taking steps to prioritize gender equality. It also includes driving a global conversation about the importance of women’s leadership, amplifying the voices of national and global health leaders including at our annual conference, Women Leaders in Global Health.

Our Culture and Values – We are building a diverse, entrepreneurial team of people who bring unique cultural and technical perspectives and experiences. We welcome results-oriented problem-solvers of any nationality, race, gender, sexual orientation, age, and disability. We are a growing organization that is committed to building a culture with our partners that values:

  • Collaborative leadership that celebrates diverse perspectives and experiences and ensures everyone contributes to their full potential.
  • Partnership grounded in humility, respect, empathy, and inclusion.
  • Bold, strategic thinking combined with adaptability and pragmatic action to foster transformative change.
  • Spirit of learning that ensures we are open, forward-looking, constructive, and committed to growing collectively and individually.
  • Achieving impact by improving global health and gender equality.

Position Summary

The Operations Coordinator will work under the direction of the Global Operations Director. The Operations Coordinator will be an important member of the small and nimble WomenLift Health Ops team helping to design, build and implement the ambitious WomenLift Health strategy and work program. This position plays a vital role in team resource management, meeting/travel planning and logistics, and contract management and payment. The Operations Coordinator must possess a keen eye for detail, planning, organization and enjoy building and refining implementation processes and systems. The ideal candidate should be able to work adeptly both independently and in a team.

Responsibilities and Tasks

  • Working with Global Operations Director and Operations Manager, implement operational policies and procedures:
    • Coordinate the operations workplan and project managing operations projects of varying types and scopes
    • Provide operational support to newly launched country and regional hubs to support and scale up their local teams
  • Coordinate IT support needs and technological assets/resources of the organization
    • Coordinate work with IT providers, cybersecurity efforts, and facilitating team members' technology needs at global, regional, and hub levels
  • Support contract development, management, oversight, payments, liaising with program staff leads and contractors as needed
  • Support Human Resource functions including posting positions on Jobsoid, screening job applicants, and scheduling interviews
  • Assist with travel arrangements including booking flights, reserving meeting spaces, and providing other logistical support as required for events
  • Support the onboarding process for new staff
  • Work with the Operations team to implement operations at New Venture Fund, including:
    • Coordinate and monitor routine maintenance services for the WomenLift Health team as needed, including but not limited to: planning and coordinating office moves, setting up office space, managing standard equipment repairs, etc.
    • Track and process invoices and expense reports.
  • Support other teams as needed

Education, Experience, Knowledge, Skills and Ability   

  • Bachelor’s degree required
  • Minimum 2+ years related experience for projects of comparable size/complexity
  • Demonstrated organizational skills, and the ability to manage multiple tasks simultaneously, while meeting deadlines
  • Experience working with a range of individuals in nonprofit organizations, government, foundations, and private sectors
  • Sophisticated knowledge and use of technology and varying digital platforms
  • Commitment to WomenLift Health’s mission, vision, theory of change, and unique positioning in the field
  • Ability to exercise cultural competency and work respectfully with a diverse team across varied cultures, geographies, and time zones
  • Excellent attention to detail
  • Strong verbal and written communication skills
  • Ability to take initiative and ownership of projects

How to Apply

To apply, submit resume and cover letter through Jobsoid link. Please also include 3 professional references and desired annual salary in USD.

Hiring Statement

WomenLift Health is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Hiring Information

US-based candidates will be hired directly as a staff member of the New Venture Fund, if selected.  India or Kenya-based candidates will be hired through a PEO (Professional Employer Organization).

Benefits at New Venture Fund: Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance; 3% automatic contribution and a 3% employer match on 401(k) contributions; pre-tax transportation benefits; and paid holiday, vacation, sick, and volunteer time off.

COVID-19 Policy

To center the safety and well-being of its employees, New Venture Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date.  This position may require candidates to be fully vaccinated against COVID-19.  Accommodations may be sought and approved in accordance with the law by contacting human resources.